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The right way to add mission administration instruments to Nextcloud

Laptop computer displaying logo of Nextcloud.
Picture: monticellllo/Adobe Inventory

Nextcloud is my go-to self-hosted cloud service. With the platform, there’s virtually no restrict to what I could make it do. Out of the field, it already presents a quite Google Drive-like cloud storage function that simplifies the method of sharing information and folders. You’ll additionally discover built-in video and audio chats, exercise streams, tags and favorites; there’s even a built-in workplace suite for docs, spreadsheets and extra.

SEE: Hiring package: Mission supervisor (TechRepublic Premium)

However, what if I mentioned there have been further options you may add to Nextcloud to show the platform right into a mission administration device? If that piques your curiosity, learn on. Nevertheless, earlier than you do, know that this isn’t going to magically remodel Nextcloud into Asana, Trello or Smartsheet. What it’s going to do is make it doable so that you can handle your initiatives in-house, with out counting on a third-party service. On prime of that, Nextcloud could be put in on commodity {hardware}.

With all of that mentioned, are you able to learn the way to show Nextcloud into your go-to mission administration device for small to medium initiatives? Let’s dive in.

What you’ll want

To make this work, you’ll want a operating occasion of Nextcloud. I might suggest utilizing the most recent model (v25). You’ll additionally want a person with admin privileges. That’s it. Let’s get to work.

The right way to set up an app on Nextcloud

Earlier than we get into the apps it’s essential set up, let me first present you the way straightforward it’s to put in these apps. The very first thing it’s essential to do is log in to your Nextcloud occasion with an admin person account.

Subsequent, click on in your profile icon within the top-right nook, and click on Apps from the menu. Within the ensuing window (Determine A), you’ll see your put in apps and a listing of classes to select from.

Determine A

Nextcloud's default apps page will tell you if any updates are available.
Nextcloud’s default apps web page will inform you if any updates can be found.

To put in an app, click on on a class within the left navigation, find an app you need to set up after which click on the related Obtain And Allow button (Determine B).

Determine B

Installing the Calendar app in Nextcloud 25.
Putting in the Calendar app in Nextcloud 25.

And that’s all there may be to putting in functions in Nextcloud. Now, let’s check out what apps you would possibly set up to show the platform right into a mission administration device.

What apps to put in for mission administration

Right here is the listing of apps I consider might help flip Nextcloud right into a mission administration platform for you or what you are promoting.


Calendar is discovered within the Workplace & Textual content class and is a person interface for the Nextcloud CalDAV server. With this app, you possibly can sync occasions from varied units, combine with different Nextcloud apps, invite folks to occasions, see when attendees can be found to fulfill, set reminders, search and add duties.


Discovered within the Workplace & Textual content class, the Analytics app makes it doable to attach knowledge from totally different sources like CSV, spreadsheets, utility programming interfaces, imports, handbook entry; allow versatile studies; combine with the likes of GitHub Statistics, web site grabber and JSON; entry real-time storage; develop superior knowledge hundreds with scheduling; create charts, zoom, tables and filters; development; dis-/aggregation; alter the edge for alerts; and share knowledge. When you depend upon knowledge, this app will likely be a should.


Contacts is a reasonably simple app. It means that you can maintain a listing of contacts. You’ll be able to even share your deal with e-book and revel in integration with different Nextcloud apps. This one is a no brainer.


When you want kanban boards, Deck is the app. Now, earlier than you get too excited, the Deck app is nowhere close to the likes of Trello’s kanban boards. But when all you want is a extra fundamental choice, this app is what you’re in search of.

Deck options drag-and-drop card placement, markdown assist, labels, sharing, file attachments, feedback and modifications added to the exercise stream. It’s not all bells and whistles, however this app will get the job achieved. For extra data on how Deck works, take a look at The right way to create a Kanban Board in Nextcloud.


There’ll come a time when it’s essential gather data out of your crew, your purchasers, or your prospects. While you do, you’ll need the Types app put in. This app makes it straightforward to create a easy kind, ship it and examine the outcomes. The most effective factor about this app is that it retains your whole knowledge in-house, so there’s no third celebration to intrude.


You would possibly even need to add e-mail assist to Nextcloud, so you possibly can extra shortly talk along with your mission administration crew. For that, you’ll need the Mail app. The Nextcloud Mail app can connect with a number of IMAP accounts, ship and obtain encrypted mail, and combine with different Nextcloud apps.

Thoughts Map

When you want to have the ability to map out your ideas, add the Thoughts Map app. With this app, you possibly can create, open, save and edit thoughts map information. It’s fairly fundamental, but it surely will get the job achieved.


For some motive, the Discuss app is now not put in by default. This app provides the built-in video and audio name function and even contains text-based chat integration. You’ll additionally get pleasure from display sharing, non-public teams, public and password-protected chats, and integration with different Nextcloud apps.


The Duties app makes it doable so as to add and maintain observe of duties inside Nextcloud. Duties can have titles, descriptions, and begin and due dates, and they are often labeled as vital. Duties will also be shared with different crew members and synchronized utilizing CalDav, which can be utilized to sync with apps like Thunderbird and extra.

And there you’ve gotten it. When you require a fundamental mission administration device and wish to maintain it in-house, Nextcloud may very well be an choice. It gained’t take you greater than 10 minutes so as to add all of those apps and lift your on-premises cloud answer to the subsequent degree.

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